Event Organiser

Job Description

WMClub is seeking a proactive and highly organized Event Organizer to join our team. The ideal candidate will have experience in planning and coordinating high-end events and a deep understanding of Chinese culture and social dynamics. This role involves coordinating events, managing communications with clients and stakeholders, and ensuring the smooth execution of all logistical aspects.

Key Responsibilities:

Event Planning and Execution: Assist in planning, coordinating, and executing upscale events in art, fashion, and charity, ensuring each event exceeds client expectations.
Administrative Support: Support the Event Director with administrative tasks to ensure efficient event planning and execution.
Client Relationship Management: Build and maintain relationships with Chinese expatriate clients, understanding their preferences to tailor events that resonate with their interests.
Point of Contact: Act as the primary liaison for Event Leads, providing guidance and support throughout the event process.
Event Coordination: Organize WMClub events and training activities, including webinars, with meticulous attention to detail.
Collaboration: Brief the Events Manager and Marketing team on requirements for venues, equipment, catering, etc., and maintain close communication to ensure all preparations are on track.
Speaker and Vendor Management: Communicate clearly with speakers and collaborate with vendors, artists, and partners to arrange necessary equipment and materials for events.
Booking and Payments: Manage all event bookings and process payments promptly and accurately.
Stakeholder Liaison: Coordinate with delegates, suppliers, and the marketing team to fully book courses and promote events effectively.
Scheduling: Develop time plans and annual calendars for course dates, collaborating with marketing to create promotional materials with booking links.
Event Attendance: Attend all regional events to handle registrations, organize logistics, introduce speakers if needed, and capture photos for social media platforms.
Logistical Support: Serve as the point of contact before and during events regarding logistical matters.
Social Media Management: Utilize social media platforms effectively, demonstrating strong content creation and text writing skills to promote events.
Marketing and Promotion: Assist in developing event promotion strategies, including leveraging Chinese social media platforms to engage our target audience.
Feedback and Continuous Improvement: Gather feedback from clients and attendees to identify areas for improvement and implement enhancements in future events.
Strategic Contribution: Contribute ideas to the development of WMClub's event management strategies, identifying opportunities to innovate in the luxury event market.

Skills and Experience Required:

Language Proficiency: Fluency in Mandarin and English is essential.
Cultural Understanding: Deep understanding of Chinese culture and social norms to effectively engage and build relationships with clients.
Event Management Experience: Previous experience in event management, especially within the art, fashion, or charity sectors.
Organizational Skills: Exceptional ability to organize tasks, prioritize effectively, and adhere to specific timeframes.
Communication Skills: Excellent interpersonal skills with the ability to communicate effectively with diverse stakeholders.
Attention to Detail: Strong focus on detail, taking pride in delivering high-quality work.
Adaptability: Comfortable working across various teams and handling multiple responsibilities in a dynamic environment.
Networking Skills: Connections within the luxury art, fashion, and charity communities are a plus.
Marketing Acumen: Familiarity with Chinese social media platforms and marketing strategies to promote events and engage clients.
Problem-Solving Skills: Proactive approach with an intuitive and curious mindset for effective problem-solving.
Flexibility: Willingness to work flexible hours, including evenings and weekends, and to travel to events across the country as necessary.
Social Media Experience: Proven experience in social media operations and content creation.

What We Offer:

Dynamic Environment: Work within a passionate and dedicated team committed to excellence and innovation in luxury event management.
Professional Growth: Opportunities for learning and advancement within the high-end event industry.
Collaborative Culture: Be part of a close-knit team where your contributions make a significant impact.
Competitive Compensation: A salary and benefits package that reflects your expertise and contributions to our success.

Join WMClub as an Event Organizer and play a key role in creating unforgettable events that captivate and inspire our Chinese expatriate community. If you are a dedicated professional with a passion for luxury events and the cultural insight to connect with our discerning clients, we encourage you to apply.

Apply